Privacy Notice Of Recycling Europe aisbl

Recycling Europe takes your privacy very seriously. Please read this privacy notice carefully as it contains important information on how and why we collect, store and use your personal data. It also explains your rights in relation to your personal data and how to contact us.

Who processes your data

Recycling Europe is an international non-profit organisation with a registered office situated at Boulevard Auguste Reyers 70, 1030 Schaerbeek. Recycling Europe is registered at the Crossroads Bank of Enterprises under the number 0598.755.363. Recycling Europe (hereafter referred as “We”) collects and processes certain personal data about you within the framework of its activities which are, including but not limited to:

• to act as the trusted interface between the industry and the European Union;
• to bridge local industry needs with the EU decision-making bodies;
• to serve as a platform for information, cooperation and exchange of best practices on all European recycling matters;
• to provide the needed expertise to authorities, by taking advantage of the long-term experience of its members in recycling activities;
• to foster an open, constructive, fact-based dialogue with all the stakeholders across the value chain.
• to promote the economic, environmental and societal benefits of recycling.

When we do so, we are subject to the Privacy Regulation which applies to the processing of personal data in the context of the activities of an establishment of a controller or a processor in the EU. 

• Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“GDPR”);
• the Belgian Data Protection Act of 30 th July 2018 on the protection of privacy in relation to the processing of personal data (as amended) (the “Privacy Act”); and/or
• All other applicable legislation regarding the protection of privacy and the processing of personal data;

(the Privacy legislation)

By submitting any Personal Data to us, you consent and agree that we may collect, use and disclose such Personal Data in accordance with this Privacy Notice, and as permitted or required by law may disclose the information to a third party, such as suppliers, partners, or as otherwise authorized under applicable law. Recycling Europe will make sure contractually that the third party concerned is required to use your personal data in accordance with the provisions of this Privacy Policy.

With agreeing to this Privacy Policy, members and/or sponsors that provide personal data of third parties (e.g. their employees, members, board members, staff, subcontractors, and contracting parties) to Recycling Europe guarantee that (i) these personal data are lawfully obtained and (ii) that the member/sponsor is authorized to transfer these personal data Recycling Europe. Members and sponsors themselves guarantee that they comply with the Privacy Regulation and will indemnify, hold harmless and compensate Recycling Europe for all claim resulting from non-compliance with the above.

Types of personal data

Recycling Europe can collect and process the following types of personal data of members or external stakeholders: 

Recycling Europe may also have collected additional information such as individual photos, pictures and videos taken at meetings, statements made during meetings and any other data necessary for participating to meetings, relevant for administrative purposes or required by law.

For directors and other persons entitled to represent the association, it also includes additional personal information such, copy of ID card/passport and invoice attesting the domicile, in view of publication to the Belgian State Gazette (Moniteur Belge) and Crossroads Bank for Enterprises.

For employees and other staff members, the national identification number may also be requested.

Methods of personal data collection

Recycling Europe can collect and process personal data directly from the data subjects or from their employers in the context of:

• Membership or sponsorship with Recycling Europe
• Professional or commercial collaboration with Recycling Europe
• Visiting the  website of Recycling Europe
• Incoming and outgoing correspondence with Recycling Europe
• Appealing on the services of Recycling Europe
• Registrations to conferences/events/workshops/etc organized by Recycling Europe
• Taking pictures and video recording, taken during events or voluntarily received
• Attending internal meetings/working groups
• Exchanging of business cards

Recycling Europe has the following legal grounds for the processing of your personal data:

• your free, specific, informed and unambiguous consent to Recycling Europe as well as its suppliers (e.g. subcontractors, partners or contracting parties) to process your personal data. You can give your consent by any means, such as, but not limited to mail, email, an online or offline consent form, a membership form. The possibility of withdrawing the prior explicit consent can be exercised at any time; and/or
• the contract or membership form you have entered into with Recycling Europe regarding one of its activities; and/ or
• a legal obligation; and/ or
• a legitimate interest of Recycling Europe which commits to strictly limit its data and information collection to the abovementioned Uses’ type of legitimate interest.

Storage of personal data

We only store your personal data are for for the time strictly necessary to achieve the purpose(s) for which they were collected. After that we will either delete it or anonymise it so they cannot be linked back to you.

Privacy rights

The GDPR is designed to give individuals better control over their personal data held by organisations. In light of the processing of personal data, you enjoy the following privacy rights:

• Right to access your personal data
• Right to rectify, complete or update your personal data
• Right to delete your personal data 
• Right to limit the processing of your personal data
• Right to transferability of your personal data
• Right to object to/oppose the processing of your personal data
• Right to lodge a complaint with the Data Protection Authority should you consider that the processing of your personal data breaches the Privacy regulation ( https://www.dataprotectionauthority.be/citizen/privacy/what-to-do-in-case-of-abuse )
• If you wish to invoke your privacy rights, please submit a written request 
• by email:  info@recyclingeurope.org 
• by post at:
Recycling Europe AISBL
Boulevard Auguste Reyers 70,1030 Brussels
Belgium